Gear promised twice
Two events overlap and nobody notices until the truck is being loaded.
For event production companiesSoftware for event production companies
Your next event, ready before load-in.
Inventory, bookings and crew in one dashboard. Bakenta catches shortages and overlaps before the gear leaves the warehouse, and every technician gets their event on their phone.
The problem
Excel, WhatsApp and a good memory. Until the day it fails.
Stock lives in a spreadsheet, changes in a chat and real availability in someone’s head. It works… until two events clash on the same weekend.
Stock that only exists in Excel
You know what you bought, not what’s free that Saturday.
Crew who find out too late
Call times, locations and changes lost across chats.
Every production starts from scratch
The same gear lists, copied over and over again.
Bakenta puts your gear, your events and your crew in one place. And warns you before anything goes wrong.
How it works
From warehouse to stage, in one flow.
Five steps you already take today, now connected. What changes in the inventory reaches the event, and what changes in the event reaches the technician.
01 · Inventory
Your warehouse, finally in plain sight.
Import your inventory from Excel or CSV, or add every item with its category, SKU, photo, quantity and minimum stock. Bakenta works out how many units are free each day.
- Import your Excel or CSV
- Minimum stock
- Free today, at a glance
02 · Events and bookings
Create the event. Book gear in seconds.
Dates, client and location. Add gear line by line, apply a whole kit or let the AI read the rider, and the event tells you right away what it still needs before it can go out.
- Reusable kits
- Rider read by AI
- PDF event sheet
03 · Shortages
Conflicts show up before the truck does.
If another event already has those units, Bakenta tells you how many are missing, on which dates and which booking you’re up against. Once it’s sorted, mark it as resolved.
- Day-by-day math
- Which booking competes
- Resolved or ignored
04 · Crew
Every technician in the right place. Just one.
Assign people by day and by task. If someone is already working another event that day or is on holiday, you see it before you promise them.
- Workdays per person
- Overlaps and time off
- Departments and tasks
05 · On the road
Your crew gets it on their phone.
As soon as they’re assigned to an event, each technician gets a notification in the Bakenta app and sees their days with the call time, the location, the gear and the production documents.
- Push notifications
- iPhone app
- They only see their own
Shortage detection
Bakenta counts every unit, on every date.
When two events overlap, Bakenta checks what’s booked against your stock. If it doesn’t add up, you know right away: how many units, on which event and against which booking.
L-Acoustics K2
Sound · SND-K2 · week of 16 Oct
Stock 12 units
F 16S 17S 18M 19T 20W 21T 22
- Gala Fundación Costa
- Congreso Nexa 2026
- Festival Marea Sound
- Not covered
4 units short on Mon 19
Festival Marea Sound doesn’t get every unit booked. You find out today, not on loading day.
Bookings in order of arrival
- Covered
#1Gala Fundación Costa
Mon 19 Oct · 8 units
- Covered
#2Congreso Nexa 2026
16–18 Oct · 4 units
- 4 short
#3Festival Marea Sound
19–21 Oct · 8 units
Whoever booked first keeps their units. Congreso Nexa ends on the 18th, before the other two begin, so it never competes.
By date, not by totals
Twelve speakers can go to three events if the dates don’t clash. Bakenta compares by day and, with load-out and return times, by the hour: what’s back at 2 pm can go out at 3 pm.
It knows who came first
The oldest booking keeps its units; the new one shows exactly how many it’s short and what it’s up against.
You decide what to do
Sub-hire, swap gear or adjust quantities. When you mark it resolved you say how it’s covered, and the warehouse sees it on the loading list.
AI riders
Upload the rider. Bakenta proposes the gear.
The AI reads the artist’s technical rider and checks it against your inventory and the event dates. In a couple of minutes you know what you can book, what’s worth a second look and what you’ll have to source elsewhere.
- A PDF, a Word file or a photo of the rider.
- Every line with the rider’s request and the page it comes from.
- If something falls short, which event holds the units.
- What you don’t have and the technical notes go to the event’s notes.
- Nothing is saved until you review it.
Included in every plan: about 25 riders a month on Essential, and more on Pro and Business.
Readiness
Every event knows what it’s missing before it goes out.
Confirmation, gear, availability, crew and documents. When all five are green, the event is ready. If something goes wrong, you see it in red and know exactly where to look.
Prep checklist
Each step links to the tab where you sort it out. A planned event is confirmed right from here.
Readiness
All set for the event
5/5
- ConfirmedEvent confirmed
- Gear7 lines · 95 units
- AvailabilityNo pending shortages
- Crew6 people
- Documents2 files
PDF event sheet
Dates, location, gear, shortages and crew by day in one document, ready to print at the warehouse.
Production documents
Upload riders, stage plots and schedules to the event. The assigned crew opens them on their phone.
- Tech rider Marea Sound.pdf842 KB
- Stage plot.pdf1.2 MB
- Load-in schedule.pdf240 KB
- Drag files onto the event
What goes out and what comes back
The warehouse ticks off loading and return, and the crew tick the same list from their phones. Once the return is closed, the gear is free for the next event; whatever is missing or comes back broken stays out of service until it’s fixed.
For your crew
Your crew, always up to date. Even from the van.
No more forwarding locations and PDFs to the group chat. Every technician carries the Bakenta app on their phone, with everything they need to get there, set up and work.
Instant alerts
When you assign them an event, the technician gets a push notification on their phone.
Confirm with one tap
They say whether they can make it right from the app and see each day’s call time.
Only their own
Their events, their workdays and their task at each one, in their phone’s calendar too. With the location one tap from the map.
Everything for the gig
Crewmates, gear, notes and the event’s documents, even when there’s no signal at the venue.
Check in on arrival
They check in, tick off loading and return, and report an issue without leaving the app.
iPhone app
You invite them by email and they sign in to the app with their own account. On other phones, from the browser.
iPhone app
Your whole operation, in your pocket.
Bakenta has a native iPhone app. Check your events, solve shortages and review the inventory from the warehouse, the van or the stage. Your technicians use the same app to receive and confirm their events.
Coming soon to theApp Store
- Same data as on the web
- Instant push notifications
- Also on iPad
- Light and dark mode
Your day at a glance
Events in progress, gear in use, shortages and everything that needs your attention.
Shortages before load-in
What’s missing, on which event and which booking it’s up against. Sort it out from your phone.
Every event, complete
Client, location, crew by day, gear, documents and how prep is going.
Your warehouse and your people
Inventory, kits, crew and vehicles, with what’s out today and what’s running low.
Features
Everything that happens between the warehouse and the stage.
The small pieces that save hours every week. Designed for how an event production company really works.
Reusable kits
Save your usual setups, from a festival PA to a DJ kit, and add them to an event in one click.
Usage of every item
The next 30 days of any item at a glance, with its tightest day.
Event calendar
The whole month with the status of every production.
Your brand
Your logo and color in Bakenta, so your team feels it’s theirs.
Your crew, organized
A profile for every technician with department, schedule and assigned events.
And alsoClient records with their historyDuplicate events to new datesGear load-out and return timesRepairs and gear out of serviceCrew time off and holidaysYour own departmentsVehicles by time slotAlerts for the officeColor-coded categoriesPhotos, SKU and minimum stockSearch and filtersPlanned, confirmed or cancelledLight and dark modeRoles: owner, admin, warehouse and technician
Who it’s for
Built for people who live between the warehouse, the van and the stage.
Companies that rent, rig and run technical gear for events, and need to know every day what’s free and who’s going.
Boxes, amps and desks booked by date, so the same PA is never promised twice.
Moving heads, truss and control, with what’s free each day in plain sight.
Sound, lighting and video in one inventory for conferences, galas and corporate events.
Panels, processors and cameras counted unit by unit, event by event.
Real availability by date before you confirm each booking.
Gear, crew and paperwork for every production in one place.
The difference
Not a prettier spreadsheet. Your operation, connected.
Spreadsheets and WhatsApp groups hold up until they don’t. Bakenta is built around the real flow of a technical production.
📎Excel + WhatsApp + memory
- Stock worked out by hand, event by event
- Shortages found while loading the truck
- Technicians told one by one over chat
- Gear lists copied for every gig
- Riders typed up by hand, line by line
- Gear comes back short and nobody notes it
- Riders and plots lost in conversations
- Nobody knows if an event is ready
- Availability calculated from the dates
- Shortage alerts before the event
- Assignments with push notifications
- Reusable kits in one click
- Rider read by AI, gear proposed
- Loading and return ticked off by warehouse and crew
- Documents inside every event
- A five-step prep checklist
Pricing
Everything included. Pay for the size of your team.
The same features on every plan: inventory, events, shortages, crew, AI riders and the iPhone app. Only your organization’s active users and its monthly AI credits change.
Essential
For small teams ready to move on from spreadsheets.
€32/month
Less than €1.06 a day · Excl. VAT
Choose Essential- Active users
- Up to 10
- Riders read by AI
- About 25 a month
- Features
- All of them, no add-ons
- Access
- Web and iPhone app
- Commitment
- None
Pro
Most popularFor companies with several events a week and a regular crew.
€42/month
Less than €1.39 a day · Excl. VAT
Choose Pro- Active users
- Up to 30
- Riders read by AI
- About 35 a month
- Features
- All of them, no add-ons
- Access
- Web and iPhone app
- Commitment
- None
Business
For large companies with a big technical crew.
€62/month
Less than €2.04 a day · Excl. VAT
Choose Business- Active users
- Up to 80
- Riders read by AI
- About 50 a month
- Features
- All of them, no add-ons
- Access
- Web and iPhone app
- Commitment
- None
More than 80 active users?
We’ll put together a custom price. Tell us how many you are and how you work.
Included in every plan
Inventory, categories and bookings per event
Event planning, shortages and conflicts
Crew management and invitations
Web access and iPhone app for the whole team
Loading and return of gear, and gear out of service
Technical riders read by AI, with monthly credits by plan
Every person with access to your organization (owner, admins, warehouse and technicians) and every pending invitation counts as an active user. Prices excl. VAT · Secure payment with Stripe · No commitment.
Do I need to install anything?
Not necessarily. Bakenta runs in the browser, on computers, tablets and phones. If your team uses iPhones, you also get the Bakenta app: you manage events, shortages and inventory from your phone, and every technician receives their events with push notifications. On other phones, the team can add Bakenta to the home screen from the browser.
Is there a Bakenta app for iPhone?
Yes. The native iPhone app uses the same account and the same data as the web: what you change at the office shows up on the phone and vice versa. Admins see the full dashboard; each technician sees only their own events.
How does Bakenta detect shortages?
For each booking, it compares the units you ask for with the item’s total stock minus what other events with overlapping dates have already booked. The oldest booking keeps its units; the new one shows exactly how many it’s short and which booking it’s up against.
What does Bakenta’s AI do?
It reads an artist’s or a production’s technical rider (PDF, Word or a photo) and proposes gear from your inventory: what matches, what’s worth a second look and what you don’t have, along with the rider’s notes. Nothing is saved until you review it. Every plan comes with monthly AI credits: about 25 riders on Essential, 35 on Pro and 50 on Business.
What do my technicians see?
Only the events they’re assigned to: dates, their workdays with each day’s call time, location, crewmates, gear, notes and the production documents. They also tick off the gear as it’s loaded and returned. They don’t see the rest of the inventory or the events they aren’t part of.
How does the crew hear about a new event?
When you assign someone to an event, Bakenta sends a push notification to their phone. If you change something later, their screen updates in real time.
Is my data kept separate from other companies?
Yes. Each company works in its own organization, with owner, admin, warehouse and technician roles. Nobody outside your organization can see your inventory or your events.
How does payment work?
Through a monthly subscription managed by Stripe. There are three plans, each with every feature, based on your organization’s active users: up to 10, up to 30 or up to 80. The bigger the plan, the more AI credits it has for reading riders. If you’re more than that, we’ll make you a custom price. After paying, you come back to Bakenta to create your organization and your password. Bakenta never stores your card details.
Can I see it before I sign up?
Of course. Book a demo and we’ll show you Bakenta with a case like yours: your kind of gear, your events and your crew.