Costs and profitability
Bakenta adds up what every event costs (crew days, vehicles, sub-hires, purchases and expenses) and compares it with what you bill. Supplier invoices are recorded by reading them with AI, and payments in and out go into your accounts so you can see the year at a glance.
Income against costs, with the margin percentage.
Upload the invoice PDF or a photo and check what it read.
What you hire in and expenses without an invoice, charged to the event.
Accounts, payments in and out, with what’s still owed both ways.
How it works
01 · Profitability
The event’s Profitability tab brings together crew (days at their cost or rate), vehicles, sub-hires, assigned purchases and expenses without an invoice, such as per diems or fuel. Against the income, what’s been invoiced plus what the accepted quote hasn’t invoiced yet, it gives you the margin and its percentage.
02 · Purchases
In New purchase you drop the supplier’s invoice as a PDF or a photo. The AI reads the supplier and their tax ID, the number, the dates, the lines with their VAT, the withholding and the event it mentions, and opens the form filled in, with warnings if something doesn’t add up. Nothing is saved until you review it.
03 · Cash flow and summary
Treasury holds your bank and cash accounts: every payment in or out can settle a purchase, a quote or an invoice. The Summary shows the year’s result, income and expenses by month, what’s owed to you, upcoming payments and an estimate of the quarter’s VAT and withholdings.
FAQ
Good to know
No. Bakenta gives you management figures to make decisions: how much each event makes, what you’re still owed and which payments are coming. Your accountant still handles the official books and taxes, and you can hand them the invoice ledgers as CSV.
From each person’s profile: if they’re on payroll, their cost per day to the company; if they’re freelance, their day rate, which you can change for an event. Bakenta multiplies the assigned days by that price.
You see it before saving: the form opens filled in, with warnings if the totals don’t add up, the supplier is new or the invoice isn’t addressed to your company. You fix whatever is needed and press Record purchase. The file is kept with the purchase.
Yes. When you record the purchase you pick the event, or the AI suggests it if the invoice names it, and its amount goes into that event’s profitability. A supplier invoice can also cover one or more sub-hires.
Only the owner and admins. The warehouse and technicians don’t see amounts anywhere in Bakenta.
