Quotes and invoices
With your rates in place, Bakenta turns an event’s gear, crew and vehicles into a quote organized by sections. You send it with its PDF and a link, the client accepts it and the event is confirmed. Soon, the VeriFactu invoice will come from the same quote.
Kits, gear by category, crew by department and vehicles by day.
The client accepts or declines from a link and the event is confirmed.
Record each payment against its quote and see what each client owes.
Deposits, final invoices and corrective invoices from the quote.
How it works
01 · Rates
In Billing details you set your company name, logo, terms and tax (Spanish VAT, IGIC or IPSI). Every item, kit and vehicle has its rate, and crew services are priced by department. A table of billable days decides how much a multi-day rental is charged.
02 · Quote
Bakenta brings the event’s gear, crew and vehicles into sections you can rename and reorder by dragging. Add discounts per line or on the total, and if the event has gear the quote doesn’t charge for, it tells you. Every send is a numbered version that no longer changes.
03 · Sending and acceptance
Send emails the client the PDF and a link to their quote. From there they accept or decline it, with their name and a note. Once accepted, the event goes from planned to confirmed and the office gets an alert; if the answer comes by phone, you record it yourself.
04 · InvoicesComing soon
From an accepted quote you’ll issue the deposit and the final invoice, or an invoice from scratch for damage or replacements. Each invoice will take the next number in its series and be registered with VeriFactu, Spain’s invoice registry, with the QR code on the PDF. We’re switching it on company by company.
FAQ
Good to know
Every quote comes from an event or a rental, which can still be planned. That way the quote brings in the gear, crew and vehicles you’ve already prepared, and when the client accepts, the event confirms itself.
They get an email with the PDF and a link. On that page they see the quote and press “Accept quote” or “Decline”, with their name and a note. The office gets an alert and the event becomes confirmed. If they answer by phone or email, you record it on the quote yourself.
VeriFactu invoices are built and we’ll switch them on company by company for businesses in Spain. Once yours is active, you’ll issue deposits, final invoices and corrective invoices registered with VeriFactu from the quote. Until then, keep invoicing with your usual software and use Bakenta for quotes, payments and profitability.
Quotes work anywhere, but their taxes follow Spanish rules (VAT, IGIC or IPSI) and invoicing is designed for VeriFactu, so companies elsewhere will keep invoicing with their own software.
Only the owner and admins. The warehouse and technicians work on the same event but don’t see rates, quotes or any amounts.
